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Policy on HEOA Compliance

Policy Number: TS-InfoSec-002

Policy Title: HEOA Compliance at UIC: UIC Plan for Combating Unauthorized Distribution of Copyrighted Materials

Vice Chancellor/Associate Chancellor: Vice Chancellor for Innovation

Unit Responsible for Policy: Technology Solutions

Effective Date: September 14, 2015 (Version 1.01)

Last Review Date: September 13, 2021

Contacts: Chief Information Security and Privacy Officer

Policy Statement:

The University of Illinois is committed to respecting U.S. copyright law. In accordance with campus policy, the University does not inspect the contents of digital media traversing the campus network. However, the campus has articulated a rigorous program designed to discourage illegal peer-to-peer file sharing (such as movies and music), to respond to copyright infringement notices when these are sent to the campus, and to educate the campus community about their rights and responsibilities when it comes to copyright. This website documents the elements of this program as described by the Higher Education Opportunity Act (HEOA).

  • Technology-Based Deterrents
    The Department of Education has identified four acceptable "technology-based" deterrents. The University of Illinois uses two of these to reduce the amount of copyright infringement over Peer-To-Peer (P2P) networks.

    • The University of Illinois at Chicago accepts and vigorously responds to DMCA notices in a timely fashion. A copyright infringement notice is sent to the registered copyright address on record. The notice is examined, and the alleged infringing activity is verified. Once the activity is verified, Technology Solutions follows our standard procedure, Security Policy on Copyright Infringement and Peer-to-Peer Abuse.
    • Because a large percentage of the copyright infringement notices received are directed at users of our wireless and Res-Net network services, the University of Illinois at Chicago has put bandwidth limitations in place on these networks. The bandwidth monitors look at the amount of information coming to and leaving the given computer in a 24-hour period and suspend the Internet privileges of those who transfer more than 6GB in 24 hours.
  • Community Education and Annual Disclosure to Students
    The University of Illinois uses a variety of techniques to educate the campus community about copyright and their responsibilities to respect copyright. These education components are created and presented by a variety of units on campus, including, but not limited to, the Library, the Dean of Students office, and campus information technology organizations. Some of the specific programs used by the University of Illinois to educate the campus community about copyright are:

    • An email notification is sent to students at the beginning of every school year, by September 15. This email points to the University's web presence on copyright. It also provides basic information about the University's copyright policies.
    • Computer security orientations for faculty and staff talk about campus copyright policies and responsibilities.
    • Security awareness month (October) campaign
    • University of Illinois Library Copyright Resource:
  • Alternatives to Illegal File SharingThe University of Illinois does not have any agreements with outside content providers to provide legal downloads to students. Copyright education web sites at the University of Illinois do provide information about legal download resources, including a link to EDUCAUSE's updated list of legal download sites.

Requirements and Conditions: N/A

Reason for Policy: N/A

Minority Impact Statement: The policy does not have any disproportionate or unique impact on UIC’s minority students, staff, or faculty.

Who Should Read the Policy: All students, faculty, staff, and administrators at UIC.

Definitions: N/A

Procedures: N/A

Forms: N/A

Related Laws, Regulations, Statutes, and Policies: N/A

Resources: N/A

Policy History:

Approved by:

Approved date:

Approved as: